A sample monthly summary.
What Harbor Row Bookkeeping, a fictional six-person firm, would get from us at the end of a month on stewardship: what ran, what failed and what we changed, on one page. Every number is invented.
- What ranSix flows, 2,140 runs across 70 client files99.4% clean
- What failed13 runs, all recovered, three worth a note3 incidents
- What we changedFour changes, two of them asked for by the firm4 changes
- Next monthYear-end checklist in Karbon, and one decision for DanaPlanned
What ran
Six flows, two thousand runs, thirteen that needed us.
Fictional. Each flow from the firm's plan, how often it ran, and how much of the month it handled without a person.
- Feed watchChecks every bank feed on 70 files each morning31 runs
- Client setupA Karbon client creates the QuickBooks Online file4 new clients
- Dext rulesReceipts placed by supplier rule before review1,860 receipts · 91% placed
- Month-end boardChecklist status for every file, refreshed hourly2 failed runs, retried
- Report packsBuilt from closed figures, published after sign-off24 packs
- Payroll journalsGusto runs posted to the right file12 posted · 1 held
What failed
Three incidents, none seen by a client.
What went wrong, who caught it, how long it took, and who owned the fix.
- 01
A feed stopped on one Xero file
The bank reissued its consent on the 9th. Feed watch flagged the file at 06:10, Sam re-authorized it by 09:00, and the two missing days were pulled. No statement upload needed.
- 02
The month-end board failed to refresh, twice
Karbon's API returned errors overnight on the 14th and 15th. The board showed its last good refresh with the time, and the runs retried and completed by 07:00 both mornings.
- 03
A payroll journal was held for review
One client's Gusto run had a new deduction code with no mapping. The journal was held instead of posted, Priya mapped the code on the 28th, and it posted the same morning.
What we changed
Four changes, two of them asked for by the firm.
Changes inside the retainer, with who asked and when they went live. Nothing changes a live flow without a note here.
- 01
Eleven new supplier rules
Added to the Dext rules after Priya's review. Receipts placed by rule went from 86% to 91%.
- 02
Feed watch looks ahead
Now checks consent expiry dates seven days out, so the next re-authorization is a reminder, not an incident.
- 03
A year-end step on the checklist
A vendor-forms step added to the month-end checklist for the clients that need it, ahead of year-end.
- 04
The new deduction code mapped
The code from incident three added to the payroll mapping, so it posts next time.
Next month
A year-end checklist, and one decision for Dana.
What is planned, and what needs the firm before we can do it.
Planned
- Year-end checklist in Karbon for every file, with the review step
- Two new clients set up through the flow, not by hand
- Feed consent on three files expires in November; the reminders are already set
Needs a decision
The Xero question. The quarterly review is on the 12th, and we will bring a year of feed and close data for both ledgers, so the decision is made on numbers rather than on a feeling about the acquired book.
Let’s look at the hand-offs
Tell us where the work slows down.
Book a 20-minute call and tell us which tools your firm uses and where the work gets stuck. We will say whether an assessment makes sense.
or email connect@cudalo.com
- The systems your firm uses
- The process you want to improve
- What your team does manually today
For accounting & bookkeeping firms
in the US, Canada & UK.